Junior Administrator

Title: Junior Administrator

Business Function: Client Services - Trust Company Business

Reports to: (Assistant) Manager and Client Directors – Client Services

Role

To work closely with the Client Directors and their Team to ensure all client service   functions are delivered efficiently and on a timely basis.

While each Client engagement has a designated Director, Manager and Administrator, all members of each Client Group work collaboratively to deliver responsive, resilient, and exceptional Client Service, including regulatory adherence,   billing, record maintenance, risk managements, CDD monitoring, client   engagement and communications and task management.

Imperium supports the ongoing development of all staff and this would include the   achievement of a Table 4 or Table 5 qualification.

Main Duties and Responsibilities

· Assisting in the administration of a portfolio of trusts, companies, and foundations including liaising with Clients, banks, and investment managers as and when required.

· Maintaining a highly relevant understanding of Imperium’s policies and procedures and codes of conduct, and ensuring all administration is undertaken in accordance with those policies and procedures.

· Maintaining a full understanding of, and adherence to, all applicable legislation and regulations, particularly AML/CFT laws.

· Actively engaging in Imperium’s risk disciplines, ensuring that work is undertaken in adherence to the standards and quality required by Imperium and in accordance with the Imperium Risk Appetite.

· Participating in the DayBox process by which all Client activities and transactions are reviewed and authorised, thereby gaining a broad experience of all the elements of the team’s Client’s activities and structures.

· Working with the Client Group to complete new business documentation and onboard.

· Assisting in preparing accurate minutes for Client entity transactions.

· Charging time daily and accurately in PlainSail.

· Meeting chargeable time targets.

· Carrying out cash collections in relation to bills and debt collection effectively and in a timely manner.

· Taking responsibility for own personal development, including meeting CPD requirements, in line with agreed annual performance objectives.

· Attending seminars, presentations and events as appropriate.

· Championing and actively modelling the Imperium values and behaviours.

Key Qualifications, Skills, and Abilities Required for the Role

· Willing to work towards a Table 5 qualification.

· Based in Jersey.

· A willingness to develop knowledge of relevant regulatory requirements applicable to Jersey Trust Company Business.

· High standard of oral and written communication skills.

· High level of accuracy and attention to detail.

· An enquiring and analytical mindset.

· Good task and diary management skills with a focus on task completion and delivery.

· Good interpersonal skills with the confidence to approach people at all levels of seniority.